Settings

The Settings screen gathers everything you adjust from time to time: who you are, how you sign in, who you share the book with, how you organise your movements and which plan you are on. It is arranged into tabs along the top, which stay in place as you scroll so they are always within reach.

There are seven tabs: Profile, Account book, Categories, Tags, Your plan, Freelancers and Tools. The Freelancers tab only shows up when the freelancer module is active (or its trial is running) in the current book; the rest are always there.

The active tab is reflected in the web address (for example ?tab=plan), so you can bookmark a direct link to a tab or jump back to it from elsewhere in the app. Each setting has a different scope: Profile is yours (it follows you across all your books); Categories, Tags, members and tools belong to the specific account book you have selected.

Profile: your details

The Profile tab holds your personal details and your account security. Changes to your details are saved with the Save button at the bottom (which only lights up once you have changed something).

• Name. How you appear in the app and in shared books.
• Email. It is shown but cannot be changed: it is your sign-in identifier.
• Language. The interface language (those Cuéntamo actually translates). If your language has regional variants with translated categories, a second optional region selector appears (for instance to tailor the default category names).
• Theme. Light, Dark or System (follows your device setting). The change applies instantly.
• Receive team communications. A switch to turn on or off the occasional messages about news and important notices. Strictly transactional emails (security, billing) do not depend on this setting.

Profile: changing your password

In the collapsible Change password block you enter your current password and the new one twice. The new one must be at least 8 characters and both boxes must match; otherwise Cuéntamo warns you before sending anything. The change travels alongside the rest of the form when you press Save.

Profile: quick access with biometrics

If your device supports it, the Quick access with biometrics block lets you sign in with your fingerprint or face instead of typing your password, using the WebAuthn standard (passkeys). No password is stored: the device cryptographically signs the sign-in.

• When you turn it on, Cuéntamo asks you to name the device (for example "Personal phone") so you can recognise it later.
• You can register several devices, each listed with its registration date and a button to remove it.
• In installed apps (mobile) there is also a native biometrics option: you activate it by confirming your password once, and from then on you sign in with your fingerprint/face. You can turn it off whenever you want.

Profile: two-step verification (2FA)

The Two-step verification block adds an extra layer: on top of your password, signing in will also ask for a time-based code from an app such as Google Authenticator (TOTP). Turning it on takes three steps:

• Scan the QR code with your authentication app (or type the manual key shown underneath).
• Confirm by entering the 6-digit code the app generates.
• Save the recovery codes: a list of single-use codes to sign in if you lose your phone. You can copy or print them. They are not shown again, so keep them somewhere safe.

With 2FA already on you can regenerate the recovery codes (the old ones stop working) or disable it; both actions ask for your password. Administrator users are required to keep 2FA on and cannot disable it.

Profile: API access tokens (PAT)

Within Profile, the API block manages personal access tokens (PAT), the way to connect your own programs or scripts to Cuéntamo's public API. This is a Cuéntamo Más feature (on the free plan you will see an explanation instead of the manager).

• To create one you give it a name and, optionally, an expiry date. If you leave it blank, it never expires.
• The full token is shown only once, right after you create it: copy it there and then, because afterwards you will only see its name and dates.
• Each token records when it was created and when it was last used. You can revoke it at any time; revoked ones are listed separately, struck through.

The technical API documentation is linked from that same block.

Profile: danger zone (deleting your account)

At the bottom of Profile, collapsed and in red, is the Danger zone block. From there you can delete your account, an irreversible action. It removes your profile, the account books you own (with all their accounts, movements and categories) and cancels your subscription.

Books where you are an invited member (not the owner) are not affected. To confirm, Cuéntamo asks for your password.

Account book: general settings

The Account book tab groups everything about the book you have selected and who shares it with you. At the top, the general settings (only editable by the owner):

• Name. What this account book is called. Edited inline.
• Base currency. The currency the home totals and the forecast are shown in. Changing it recalculates the exchange rates.
• Freelancer module. A switch that turns on quarterly VAT/income-tax tracking, the record books and the tax counterparties. Enabling it opens a tax regime wizard (country → regime → account → review). It is a Cuéntamo Más feature, with a 14-day free trial. If you turn it off and there are freelance movements, Cuéntamo warns you: they will still exist but will no longer be visible.
• Optional instalment-payment reductions. Only shown with the module on and a Spanish regime. When enabled, the estimated modelo 130 applies the 5% hard-to-justify expenses and the low-income reduction. It is off by default (you would rather pay a little income tax up front and settle in the annual return).

Account book: members and invitations

Below, the list of current members of the book. Sharing a book means everyone sees and edits the same thing: accounts, movements, categories and recurring items. Each member shows their role:

• Owner. In charge: can rename the book, invite and remove members, export/import and touch the tax settings.
• Member. Can view and edit all the book's content.
• Read-only. Can view but not change. On tabs where they cannot act, they see a notice instead of the forms.

The owner can invite by email (choosing the role: member or read-only). The invitee receives a link valid for 7 days; if they do not yet have a Cuéntamo account, they create one when they accept. Unaccepted invitations are listed under Pending invitations, with their expiry date and an option to cancel them. A book allows a maximum of 5 members. Sharing is a Cuéntamo Más feature, with a 30-day trial that starts when the invitee accepts.

Account book: quick access, export and import

At the bottom of this tab there are two book-maintenance blocks:

• Quick access. Customise the buttons of the quick-entry menu that opens with the app's (+) button, to keep the actions you use most within reach.
• Export data. Downloads a JSON file with the whole book (accounts, categories, tags, movements, recurring items, tax data…). It is your backup; it is worth doing before major changes.
• Import data. Restores from a Cuéntamo export file. It fully replaces all the current data in the book, so Cuéntamo asks for explicit confirmation showing the file name. It runs step by step, with a progress bar.

Export and import are owner-only actions. To bring in movements from a bank, do not use the JSON import: use statement import, which does not delete anything.

Categories

The Categories tab manages the book's own categories, the ones you classify movements with. The default categories (global, shared across the whole app) are not edited here; only your custom categories are.

The creation form and the editing table ask for four things:

• Icon. Chosen from an icon picker.
• Name. Required.
• Type. Expense, Income or Both (for categories that work either way). Shown as a coloured badge.
• Colour. The colour it appears in on donuts and reports.

The table sorts categories by type and then by name, and they are edited inline. Next to each one, if it has movements, you will see its movement count (linked to the filtered list). A category with movements cannot be deleted (the button is disabled): reassign those movements to another category first. Read-only members see the table but not the create/edit/delete buttons.

Tags

The Tags tab manages the book's tags: cross-cutting labels you can attach to movements and recurring items, independent of the category (for example "Holiday 2026" or "Project X").

When creating or editing a tag you set:

• Name. Required.
• Colour. Chosen from a palette of predefined colours.
• Icon. Optional.

As you type, a live preview shows how the tag will look. In the list you can edit , archive (retires it without deleting; it stays in a collapsible "archived" section it can be restored from) or delete it for good (with confirmation). Read-only members see a notice instead of the manager.

Your plan

The Your plan tab shows your subscription and lets you change it. At the top, a panel with your current plan (Free, Cuéntamo Más or Cuéntamo Más for Early Birds) and its status. Below, the plan comparison in three cards with what each one includes (books, members, connected accounts, forecast horizon, multi-currency, freelancer module, support…).

• An annual/monthly toggle adjusts the prices shown (annual works out cheaper).
• If you are on the free plan, each paid card has its button to subscribe (it takes you to the secure payment gateway).
• If you already have a paid plan, the Manage subscription button opens the billing portal (change card, view invoices, cancel).
• Early Birds is a reduced rate with a price frozen forever and limited seats; if they sell out, the option to redeem a discount code appears.
• If your subscription was activated manually by the team, this is indicated and the management button is not shown.

In the app installed on iPhone/iPad, due to store rules, purchasing from within is not offered; you are told how to do it from the browser.

Freelancers

The Freelancers tab (shown only with the freelancer module active) concentrates the book's tax settings:

• Active tax regime. A panel with the country flag (and the regional/foral one, where applicable) and the regime name. The owner can press Change regime to reopen the wizard.
• Tax account. The account the forecast movements for your taxes (VAT, income tax…) are assigned to, so the forecast takes into account what you will have to pay.
• Deductibility profiles. Two tables —by tag and by expense category— where you set, for each one, what percentage of the expense is professional use (business use, for income tax) and what share of the input VAT is deductible. They apply automatically to those expenses. The tag beats the category, and a document's specific adjustment beats both; leaving the box empty means 100%. It is explained in deductibility.

If you also have the invoicing module on, a block appears to configure your invoices: the issuer details (legal name, tax ID —which locks once you issue your first invoice—, address), the PDF customisation (logo, brand colour, legal footer, and a template engine with design, typography, density and blocks for payment details and closing note, with preview) and the invoicing series (independent correlative numberings, with optional prefix, number of digits and year).

Tools

The Tools tab gathers utilities for maintaining and tidying up the book's data. Read-only members have no access. It contains:

• Reconciliation assistant. Helps square up mismatches between an account's calculated and real balance, with the option to confirm the balance when the difference is zero.
• Detect transfers. Looks for pairs of movements that seem to be transfers between accounts (same amount, opposite signs, same date, different account) and lets you convert them automatically.
• Matching rules. Rules applied when importing statements to match the bank's movements with your forecast ones.
• Generate past forecasts. Creates forecast movements from your recurring items for a date range in the past, handy for populating history.
• Link invoices to payments. Only with the freelancer module. Finds income invoices with no linked payment and matches them with real movements of the exact same amount; you review the matches before applying them.