Deferred payments and movement linking

What it's for

An invoice doesn't always correspond to a single bank movement. You buy a computer for EUR 2,400 and pay it in 12 instalments of EUR 200. Or you collect an invoice in stages. Or you get paid via a subsidy and the money arrives as a single income covering several invoices. For all these cases, a tax document in Cuéntamo can have multiple linked movements.

Linking a movement to a document

In the tax document panel, in the Linked movements section, click + Link existing movement. A search opens with all movements in the book, sorted by closeness to the document's amount.

The search comes with pre-loaded filters to help you: amount close to the document total, date range from 5 days before the invoice to 90 days after. You can loosen or change any filter (search by concept, dates, amount).

Each candidate shows whether it's a forecast movement, whether it's marked as personal (it will be converted to freelance upon linking, after confirmation), or whether it's already linked to another document (you can reassign it, but you'll be warned first).

Setting up instalments

If the invoice will be paid in N equal instalments, in the document panel open the Deferred payment / instalments block and enter the number of instalments and the frequency (monthly, quarterly, annual). From there:

• The movement search focuses on the amount of a single instalment instead of the total.
• A Create recurring for pending instalments button appears, generating a recurring item with the appropriate frequency, linked to the document. The forecast movements it generates will be automatically linked to the document.
• The progress bar tells you how many instalments you've linked out of the total.

If the payment plan changes (you renegotiate with the supplier, etc.), edit the number of instalments or the frequency and relaunch the recurring item.

Payment status

Each document shows a status in its header:

• Unpaid — no linked movements.
• Partial payment — there are linked movements but they don't cover the full amount.
• Paid — the sum of movements covers the document's amount.

The status is calculated automatically from the linked movements. If for some reason you need to force a different status (partial cancellation agreement, early payment discount, etc.), below the linked movements there's a Payment status selector where you can set "Manual: Paid" and the automatic calculation is overridden. You can switch back to "Automatic" at any time.

Reassigning a movement to another document

If you made a mistake and linked a movement to the wrong document, open the correct document, click + Link existing movement and search for that movement. It will appear with the already linked label. When you select it, you're asked whether you want to move the link, and if you confirm it's unlinked from the previous document and associated with the current one.

Alternative: from the original document's panel, click the X button next to the movement to unlink it, then link it to the other document.

Exchange rate differences and fees

A common case: the original invoice is in another currency (e.g. Australian dollars) and the actual payment differs from the initial equivalent due to exchange rate differences or payment provider fees (Wise, PayPal...). The difference should not be added to the tax amount of the original invoice.

The correct approach is to record it as a separate expense with its own category ("Fees" or similar) and its own tax document, with no VAT. In the original document's notes you can add traceability ("Exchange rate difference on collection: EUR 1.71 — tax doc DIF-CAMBIO-2026-001") for later reconciliation.

One movement, multiple documents

The reverse (a single bank movement covering several different invoices) is not supported. If you need this, record the movement as two (or more) separate transactions with the correct amounts and link each one to its invoice.